WABASH COLLEGE POSITION DESCRIPTION

Job Title:                                        Payroll and Benefits Manager           

Division/Department:             Human Resources, Business Office   

Reports To:                                    Director of Human Resources

Office Location:                           Center Hall Room 105

Work Schedule:                           Monday – Friday, 8:00am – 4:30pm  

Appointment Information:     Full-Time, FLSA Exempt, Monthly Pay Frequency

                                                             Eligible for Flexible or Hybrid Work Arrangements

Summary of Duties and Responsibilities

The Payroll and Benefits Manager is responsible for payroll and benefits administration, directs and administers all payroll end-to-end business processes, and ensures each payroll is processed timely, accurately, and in compliance with federal, state, and local regulations.

This position oversees and executes payroll processing; manages compensation, benefits, and tax data; ensures accuracy of manually entered and uploaded data; identifies and resolves processing problems; and oversees payroll-related administrative systems. 

 Primary Duties and Responsibilities

 Manage system and business processes related to payroll, tax, and benefits transactions.

• Implement, maintain, and review payroll processing systems and procedures to ensure timely and accurate processing of salaries and wages, benefits, taxes, and other deductions.
• Develop and execute the payroll calendar, conduct pre-payroll quality assurance reviews, schedule payroll interface jobs, confirm file transmissions, and resolve payroll job errors.
• Oversee administrative system updates and testing for system patches, updates, upgrades, and rate changes.
• Ensure timely payments to benefit providers and tax entities that are a result of payroll processes.
• Prepare and maintain accurate records and reports of payroll and payroll charge transactions.
• Reconcile transactions and data between the payroll module, payables module, and the general ledger.
• Manage non-resident employee tax matters, including evaluation of applicable tax treaties.
• Support account management needs related to payroll charges, reconcile payroll transactions, manage position vacancies and position budgets, and collaborate on institutional salary projection processes.
• Support the annual raise, calendar year end reporting, and benefits enrollment processes.
• Maintain business process documents or procedures for all payroll and benefits processes.
• Incorporate best practices in payroll and benefits operations.
• Functionally supervise a business assistant for human resources and payroll.
• Perform other duties as assigned.

Qualifications

•  Bachelor's degree in human resource management, accounting, or business management required, Master’s degree preferred.
• Minimum of three to five (3-5) years of experience managing and processing payroll and benefits transactions. Experience in higher education or related entity preferred.
• Certified Payroll Professional (CPP) certification preferred.
• Strong analytical and business process skills required.
• Strong oral and written communication skills required.
• Proficiency with Microsoft Office products and use of administrative systems required.
• Ability to collaborate with the college community, including senior management, employees, students, and third-party business partners and vendors.

How to apply:

Please go to /employment and upload cover letter, resume, and context information of three professional references.

Wabash College, a liberal arts college for men, seeks faculty and staff who are committed to providing quality engagement with students, high levels of academic challenge and support, and meaningful experiences that prepare students for life and leadership among diverse populations around the globe. Wabash is an equal opportunity employer and welcomes applications from persons of all backgrounds.